On this page you will find information on NEC Prep's Absence Policy and how to report absences. We appreciate your cooperation in properly reporting absences.

Absence Request Form

Absence Policy

Report a Private Lessons Absence

Report a Class & Ensemble Absence

Report a Last-Minute Absence

Ensemble & Class Managers

Absence Policy

Guidelines for Participation in Preparatory School Ensembles & Classes

NEC supports students’ participation in their school orchestras, district and all-state opportunities, and community music groups. However, the students and parents are responsible to plan accordingly to minimize the number of absences from NEC.

If a child must miss for school activities/sports or all-state orchestra, do not join elective activities that will require even infrequent Saturday participation

  • Seniors please note that frequent college visits scheduled to conflict with Saturday rehearsals will be problematic
  • SATs are a direct, unavoidable conflict with the morning ensembles, but you must consider them an absence, and follow the procedure below.
  • If a rehearsal is missed, it is the responsibility of the student to inquire about any material covered and to request and prepare any new music prior to the next rehearsal.

Absence Policy

Attendance is required at all regularly scheduled classes, rehearsals, dress rehearsals, and performances. Students are expected to be ready to begin on time. Attendance will be taken at the beginning of each rehearsal and class.

Please note:

  • Anyone arriving more than 30 minutes late or leaving 30 minutes early will be considered absent from the entire rehearsal or class.
  • Absences from performances and dress rehearsals are not permitted. Failure to attend a concert is grounds for immediate dismissal from the ensemble, and may affect future ensemble placement.

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Procedure for Probation and Dismissal

Students may be placed on probation after three absences in a semester (concert period) at the discretion of the Music Director/Teacher and the Director of the Preparatory School. If placed on probation, the student's certificate eligibility, scholarship, and ensemble assignments will be reconsidered. In some cases, a student may be excluded from the concert.

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Report a Private Lesson Absence

To report an absence for private lessons, please contact your teacher directly. If you need your instructor's contact information, you are welcome to contact us at (617) 585-1160 or prep@necmusic.edu and we can assist you.

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Report a Class & Ensemble Absence

To report a foreseeable absence for a class or ensemble, please fill out an Absence Request Form to your ensemble or class manager. Requests need to be submitted at least two weeks before the date of absence. We urge you to submit requests as soon as you know about them so that there is plenty of time for them to be approved. All absences must be approved by the NEC Prep Office, prior to the absence date.

You may submit it in using one of the following methods:

  • Print and hand deliver to the Prep Office at 241 St. Botolph Street, Room SB 120.
  • Fax your form to (617) 585-1135 attn: Preparatory School
  • Mail to: NEC Preparatory School, 290 Huntington Avenue, Boston MA 02115-5018

You may also email a letter of request to the Preparatory School Office at prep@necmusic.edu.

NOTE: You will receive an email from the Prep office when your absence has been approved.

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Report a Last-Minute Absence

Absences that are considered "last-minute" are absences due to sudden, unforeseeable emergencies and sickness.

Please report last minute absences by e-mailing prep@necmusic.edu or by calling (617) 585-1160.

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Ensemble & Class Managers

Please e-mail your ensemble(s) or class's(es') manager directly to report an absence. For example, if the student is a member of Preparatory String Orchestra, Chamber Music, and Music Theory, you would send the form to pso@necmusic.edu, prep@necmusic.edu, and preptheory@necmusic.edu.

If you are unsure of the student's exact participation, please contact prep@necmusic.edu and we will contact the appropriate managers for you.

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2014-03-07


IT'S LIKE AN ACT OF MURDER; YOU PLAY WITH INTENT TO COMMIT SOMETHING. DUKE ELLINGTON