FERPA: Access to Records

Procedure to Inspect Education Records

Students may inspect and review their education records. In many cases, students may review their records on request to the appropriate custodian. However, at the discretion of the custodian, students may be required to make an appointment to do so, or to submit a written request to review records. Access must be given within 45 days from the receipt of the request. Records may be reviewed only in the office of the custodian, or in a place designated by the custodian.

When a record contains information about more than one student, the student may inspect and review only the records that relate to him/her.

Records Not Open to Student Review

New England Conservatory reserves the right to refuse to permit a student to inspect the following records:

  • The financial statement of the student’s parents.
  • Letters and statements of recommendation for which the student has waived his or her rights of access, or which were placed in the file before January 1, 1975.
  • Records connected with an application to attend New England Conservatory if that application was denied or the offer of admission was declined.
  • Those records that are excluded from the FERPA definition of education records.

Right of New England Conservatory to Refuse to Provide Copies of Education Records

New England Conservatory reserves the right to deny transcripts or copies of records not required to be made available by the FERPA amendment in either of the following situations:

  • The student has an unpaid financial obligation to New England Conservatory.
  • There is an unresolved disciplinary action against the student.