The Harvey Phillips collection at NEC is organized into six series:
- Department Files
- Community Services Department/Extension Division Files
- Gifts/Scholarship Records
- Subject Files
- External Files
The first series, Correspondence, is divided into two categories – general
correspondence and faculty correspondence. The general correspondence spans the years 1968-1971. The faculty file contains correspondence to/from/or about individual faculty members. This file is organized alphabetically according to the faculty member’s last name.
The Department Files series consists of twelve folders, eleven of which relate to NEC administrative departments and the twelfth contains information regarding NEC’s piano department. The general administrative department file contains information about miscellaneous topics such as the Annual Strauss Ball, employee retirement, and the rental policies for NEC concert halls. The Admissions file contains various enrollment statistics from the years 1968-1971. The Public Relations/Development folder contains materials regarding changing strategies and approaches for the PR Department, fundraising plans, and hiring of staff. Other adminstrative department files include those of Audio, Business office, Concert Halls, Extension Divistion, President's office, Residence Hall, and Security.
There are two files that document the activities of the Community Services
Department. The first contains information regarding the general operation, space, equipment, budget, curriculum, and fundraising methods. This folder also contains a very small amount of information involving the Preparatory School/Extension Division. The second folder documents NEC’s collaboration with the Elma Lewis School for Fine Arts through the Community Services Department. This folder contains background on the collaboration; correspondence with the Ford Foundation, which provided funding for the program; a newspaper article; a program for a fundraiser; and materials evaluating and suggesting improvements after the first year of the program.
The first folder in the Gifts/Scholarship series contains brief information regarding the Margaret Leland Estate, George Laurent’s estate, the Ford Foundation, the Ratshesky Foundation, the Paul Lavalle Scholarship, and other gifts. The other folder in this series contains materials about the John Padovano Memorial Scholarship.
Phillips’ Subject Files cover a variety of topics. The first folder documents planning for the publication of essays from the NEC Centennial Symposium, "The Conservatory Redefined". The next folder documents a special program in London for NEC students, directed by NEC faculty member Benjamin Zander. The Paintings/Historic Instruments folder contains a very small amount of information regarding NEC’s collection of paintings, furnishings, and antique instruments and their appraisal. Another folder documents the state of NEC’s collection of pianos…there is information regarding gift appraisal, piano tuning, and repair. Finally, the folder about piano manufacturers contains notes evaluating several piano manufacturing plants, compiled by NEC’s piano technician, T.V. Potter. The last folder contains information regarding NEC recording projects happening during Phillips’ tenure.
There are only two External Files in Phillips’ collection. The first documents NEC’s involvement with the Council of the Professional Schools of Music (CIPSOM). This file contains conference information, survey material, and correspondence. Lastly, the WBZ folder contains materials documenting the work of members of the NEC stage crew in assisting with a WBZ production.